OBJECTIVE

• Seeking an opportunity to utilize my Executive Administrator, office management and support skills.
  • Bring knowledge of business administration, document, data retrieval and coordination.
  • Contribute to organization of input of information and correspondence.
  • Initiative-taking with solid computer skills, corporate events, trade shows and travel management experience.

KEY QUALIFICATIONS

• Accomplished executive assistant with experience providing high-level support to a CEO and other top executives
  • Consummate professional dedicated to making the lives of busy executives easier serving as an effective gatekeeper; preparing well-researched and accurate documents; managing busy calendars; and efficiently handling daily office tasks.
  • Excellent sales, marketing, customer service, organizational and project management skills.
  • Motivated and enthusiastic in developing excellent relations with clients/customers/staff.
  • Strong verbal and written communications skills.
  • Ability to make industry transitions rapidly, successfully, and profitably.
  • Competent to complete tasks and resolve issues in a professional, timely, and confidential manner.

TECHNICAL SKILLS

• Computer Power-User, bi-platform (PC & MAC)
  • Proficient with   MS Office Suite: PowerPoint, Word, Excel PowerPoint, Word, Excel
  • Adobe: Illustrator, Photoshop, Acrobat XPro
  • Ariba Spend Management, Concur Solutions, WorkDay, Expensify, Salesforce, MS Teams
  • CA NOTARY PUBLIC

EXPERIENCE

MICROVENTION

May 2022 – Present

C- SUITE EXECUTIVE ADMINISTRATOR Provide Executive level support to the EVP Global Clinical & Medical Affairs and Scientific Affairs and the EVP North America Sales with key Operational leadership and cross-functional direct reports.Oversaw as gatekeeper to Executive’s calendars, schedules, and expense reports.Coordinated Domestic and International Executive air, ground transportation and lodging requirements, meeting agendas/presentations and meals/dinners.Organized Domestic and International visitor travel, meetings, seminars, interviews.Developed and planned Domestic and International on-site/off-site meetings, conferences, events, team meetings. Maintain relationships and favorable contacts with current and potential customer accounts.Worked with International Business partners for potential business expansion and M&A.Coordinate venues and catering for corporate, departmental, team committee meetings.Participated in Employee Engagement Committee for planning corporate events, to include obtaining RFP and adhering to budget guidelines.

RTP Company

November 2011 – December 2019

EXECUTIVE ADMINISTRATOR/TRAVEL MANAGER/MEETINGS MANAGER Provided executive level support to Western Region Sales Director.Oversaw/coordinated Executive’s calendar and meeting schedules.Developed and planned all Regional meetings, agendas, and conferences.Coordinated all visitor meetings, seminars, and interviews.Planned all travel and meeting programs, scheduled appointments, luncheons, conference calls, Domestic and International travel plans.Managed all off-site meetings, corporate events, team meetings, schedules, meal planning, trade show events, coordinated travel schedules for all meetings/events.Plan and coordinate corporate events, Regional and National meetings at various venues, utilizing hotel BEO’s/RFP’s, vendor selection, contract negotiation execution and follow-up adhering to budget guidelines.Planned and organized off-site corporate team building events.Luxury VIP Suites for Sports Events and Entertainment Events; Social dinners, gatherings; Charter fishing events; Corporate golfing outings

Microsemi Company	October 2003 – November 2011
EXECUTIVE ADMINISTRATOR/TRAVEL MANAGER/MEETINGS MANAGER Provided C executive level support to 3-5 EVP directors at a time and their program managers with various engineers’ matrixed in.Managed and tracked calendars/travel/meeting/conference expenses.Worked closely with finance and accounting group to ensure spending aligned and within budget.Participated in weekly Leadership Team meeting:       Generated agenda(s), recorded minutes, followed up on action items.Coordinated internal and external visitor meetings, seminars, interviews, corporate events.Oversaw/coordinated Executive’s calendar(s) and meeting schedule(s) and agendas.Maintained phones, managed calendars, scheduled appointments, meetings, luncheons, and conference calls.Arranged all travel plans Domestic and International travel/visas.Coordinated domestic and international travel arrangements for C Executives and staff.Interacted with Foreign Consulates to obtain Far East Visas, travel itinerary(s).Responsible for increased distribution of promotional materials to media and potential corporate partners.Developed and updated media contact lists and managed special projects as assigned.
JLM Engineered Resins	September 2002-September 2003
EXECUTIVE ADMINISTRATOR/SHOW MANAGER Plan, schedule, coordinate exhibitor space for annual international trade show for JLMER (plastics & resin sales & distributor)Plan award ceremonies and social events with attendance of 1,500, recruiting talent, coordinating speakers & performances.Coordinate food & beverage, audio visual, staffing for Conference with attendance of 8,000.Expanded exhibitor participation to 100% of show floor.Sold exhibition floor space equivalent to over $6,000,000 per show.Developed membership advertising sales in annual directory.Filled revenue-based sponsorship opportunities.Sold exhibitor participation in training and fee-based events.Set up advertising media buys and sold exhibitor advertising participation for events.

EDUCATION

Chabot College, Hayward                             Electro-Mechanical Engineering, Finance                                                                 

Cal State, Hayward, AA                                                                            Finance, Computer Sciences, Marketing

Saddleback                                                                                                               Finance, Computer Sciences

CONTINUOUS EDUCATION

CMP – Certified Meeting Planner

CIP    – Certified Internet Professional

ECL    – Executive Creative Learning